You can create your own custom chat roles and assign those roles to any agent. Custom roles enable you to define agents' responsibilities, so they align with your organizational structure and workflow.
Custom roles are used in conjunction with default roles. For information about Chat default roles, seeUnderstanding default roles in Zendesk Chat.
Understanding the predefined Chat roles
Zendesk Chat offers four predefined roles: owner, administrator, agent, and agent (limited). Each role is permitted access to different Chat features and functionalities. The owner and administrator roles are not customizable. You can customize the agent role permissions, but these settings will be applied to every user with the agent role. If you would like to assign different sets of permissions for individual agents, you will need to use custom roles (seeCreating custom roles).
For details on adding agents in Zendesk Chat, seeCreating agents and departments.
Below is an overview of the available predefined roles. For more information on the predefined Chat roles, seeUnderstanding and managing roles in Zendesk Chat.
| Name | Description |
|---|---|
| 老板 | By default, the owner is the person who created the Chat account, but you canchange the account ownerat any time. In addition to agent and administrator privileges, the account owner can upgrade or downgrade the account's plan, change billing information, access invoices, and cancel the account on the Chat account management page. You cannot modify permissions for the owner role. |
| Administrator | Administrators have access to of all the same privileges as regular agents (seeChat role permissions). They can also edit settings inWidgetandAccount, manage agents, triggers, and departments, and delete chats from History. You cannot modify permissions for the Administrator role. |
| Agent | Agents have restricted feature access. The owner and administrators can set their privileges inSettings>Roles>Agent(seeChat role permissions). While the agent role privileges can be modified, any settings you edit on the predefined agent role will be applied to all users assigned the agent role. If you would like to give individual agents different privileges, you will need to use custom roles. |
| Agent (limited) | Agents with this limited role can serve social messaging conversations and chats in theZendesk Agent Workspace. This role is available only when the Zendesk Agent Workspace is enabled and the Social messaging add-on is activated on the account. |
Creating custom roles
To apply unique permissions to different sets of agents, you will need to create custom roles. Custom roles can help you focus agents' workflow and align their privileges with their support responsibilities.
- From the dashboard, selectSettings>Roles.
- Next to the Search box, click theAdd Rolebutton.
- Enter a name and description for the new role.
- Select the different permissions for the user role. SeeChat role permissionsbelow for descriptions of each permission.
- ClickCreate Role.
You can edit the role any time by selecting it fromSettings>Roles. SeeAssigning custom roles to agentsfor information on changing an agent's role.
Chat role permissions
When creating custom user roles, you can choose from a list of permissions to define what agents can do.
| Permissions | Options |
|---|---|
| Visitor List and Visualization |
|
| Visitor Information |
|
| History |
|
| Visitor Banning | Manage Visitor Bans: Agents can temporarily ban visitors via browser cookies while in a chat or manage more permanent bans by IP. |
| Analytics | Analytics and Email Reports: Agents can access Analytics and Email Reports under personal settings. |
| Monitor | View Monitor:代理可以查看实时指标监控across the whole account. |
| Agent Management | Departments: Agents can edit department details and add or remove agents from a department. Agent Chat Limits: Agents can set chat limits for gents if agent limits are enabled. |
| Shortcuts | Manage Shortcuts: Agents can add, edit, and delete shortcuts that can be used by anyone while chatting with visitors. |
Assigning roles to agents
You can assign a role to an agent by editing their profile, or you can assign a role to multiple agents at the same time. Agents with the disabled status will not be enabled by changing their role.
- From the dashboard, selectSettings>Agents.
- Select the agent you would like to edit the role of. You will be redirected to the agent's user profile.
- Click theRolefield at the bottom of the profile and select a role.
- Click theSave Changesbutton.
The agent role will be updated.
To change the role of more than one agent
- From the dashboard, selectSettings>Agents.
- Select the checkbox next to the names of the agents you want to update.
- Click theActionsbutton above the agents list, then selectSet Role.
- Select a role from theRolesdrop-down list.
- ClickSet.
The agents will be updated with the new role.
Assigning shortcut roles
At the bottom of the role details page, There are four permission levels for agents and administrators working with shortcuts:
All shortcuts: Can add and edit personal, department, and global shortcuts.
Department: Can add and edit personal and department shortcuts.
Personal: Can add and edit personal shortcuts.
None: Unable to add or edit any shortcuts.
For more information on shortcuts, seeInserting common phrases with shortcuts.
2 Comments
Is there a solution for those who have migrated the chat to Zendesk Support (Departments = Groups)?
The custom roles you are creating are not available through Zendesk Roles and access page. There are just 2 options admin and agent.
I have assigned custom roles to agents several times now. However, the next day they are again assigned per Zendesk Admin rules.
The custom roles created and assigned to agents in Support are different from Zendesk chat roles. They are different custom roles, once you have created a custom role in Support, you need to manually assign them to agents from the Admin Center.
You can check our article,Creating custom roles and assigning agentsfor more information about this.
Kind regards,
Pleasesign into leave a comment.